First REIT - Annual General Meeting 2021

DATE OF AGM

The Board of Directors of First REIT Management Limited (the “Board”), in its capacity as manager of First Real Estate Investment Trust (“First REIT”, and as manager of First REIT, the “Manager”) refer to the Manager’s announcement on the Annual General Meeting (“AGM”) of First REIT which will be convened and held by way of electronic means on Tuesday,
27 April 2021 at 2.00 p.m. (Singapore Time)
.

Our Lead Independent Director, Mr Adrian Chan and our Chief Executive Officer, Mr Victor Tan, will conduct the proceedings of the AGM and address substantial and relevant questions which Unitholders have submitted in advance.

General Announcement

AGM Notice

ALTERNATIVE ARRANGEMENTS

The following are the alternative arrangements which have been put in place for the AGM:

1. Pre-Registration for “live” audio-visual webcast and “live” audio-only stream

Unitholders will be able to watch these proceedings through a “live” audio-visual webcast via their mobile phones, tablets or computers or listen to these proceedings through a “live” audio-only stream via telephone. In order to do so, Unitholders must follow these steps:

  1. Unitholders who wish to watch the “live” audio-visual webcast or listen to the “live” audio-only stream of the AGM must pre-register by 2.00 p.m. (Singapore Time) on Saturday, 24 April 2021, for the Manager to authenticate his/her/its status as Unitholders.
  2. Authenticated Unitholders will receive email instructions on how to access the audio-visual webcast and audio-only stream of the AGM proceedings by 2.00 p.m. (Singapore Time) on Monday, 26 April 2021.
  3. Unitholders who do not receive an email by 2.00 p.m. (Singapore Time) on Monday, 26 April 2021, but who have registered by the 2.00 p.m. (Singapore Time) on Saturday, 24 April 2021 deadline, should contact First REIT’s Unit Registrar, Boardroom Corporate & Advisory Pte. Ltd. at +65 6536 5355 during operating hours from 10.00 a.m. to 4.00 p.m. on Monday, 26 April 2021.

Register for Webcast

2. Submission of questions in advance

Unitholders who pre-register to watch the “live” audio-visual webcast or listen to the “live” audio-only stream may also submit questions related to the resolutions to be tabled for approval at the AGM:

  1. All questions must be submitted by 2.00 p.m. (Singapore Time) on Saturday, 24 April 2021:
    • via the pre-registration website;
    • in hard copy by completing the Submission of Questions Form provided by the Manager and sending the same by post to the office of First REIT's Unit Registrar, Boardroom Corporate & Advisory Services Pte. Ltd., 50 Raffles Place #32-01, Singapore Land Tower, Singapore 048623; or
    • via email by completing the Submission of Questions Form provided by the Manager and sending the same to First REIT's Unit Registrar, Boardroom Corporate & Advisory Services Pte. Ltd. at FRAGM2021@boardroomlimited.com.
  2. The Manager will address substantial questions relating to the resolutions to be tabled for approval at the AGM as received from Unitholders before the AGM via the SGX website and First REIT’s website and/or during the AGM through the “live” audio-visual webcast and “live” audio-only stream.
  3. The Manager will, within one month after the date of the AGM, publish the minutes of the AGM on the SGX website and First REIT's website, and the minutes will include the responses to the questions referred to above.
  4. Please note that Unitholders will not be able to ask questions at the AGM “live” during the audio-visual webcast and the audio-only stream, and therefore it is important for Unitholders to pre-register their participation in order to be able to submit their questions in advance of the AGM.

Question Submission Form

3. Proxy voting

Unitholders will not be able to vote online on the resolutions to be tabled for approval at the AGM. Instead, if Unitholders (whether individual or corporate) wish to exercise their votes, they must submit a proxy form to appoint the Chairman of the AGM to vote on their behalf:

  1. Unitholders (whether individual or corporate) appointing the Chairman of the AGM as proxy must give specific instructions as to his/her/its manner of voting, or abstentions from voting, in respect of a resolution in the proxy form, failing which the appointment of the Chairman of the AGM as proxy for that resolution will be treated as invalid.
  2. The proxy form can be submitted in hard copy form or by email:
    • if in hard copy, submitted by post to First REIT’s Unit Registrar’s office at Boardroom Corporate & Advisory Services Pte. Ltd., 50 Raffles Place #32-01, Singapore Land Tower, Singapore 048623; or
    • if submitted electronically, be submitted via email to the Unit Registrar at FRAGM2021@boardroomlimited.com,

    • in either case not later than 2.00 p.m. (Singapore Time) on Saturday, 24 April 2021 (the “Proxy Deadline”).

Unitholders who wish to submit an instrument of proxy must first download, complete and sign the proxy form, before submitting it by post to the address provided above, or scanning and sending it by email to the email address provided above.

Proxy Form

Unitholders who hold their units through relevant intermediaries as defined in Section 181 of the Companies Act, Chapter 50 of Singapore and, who wish to participate in the AGM by (a) observing and/or listening to the AGM proceedings through live audio-visual webcast or live audio-only stream; (b) submitting questions in advance of the AGM; and/or (c) appointing the Chairman of the AGM as proxy to attend, speak and vote on their behalf at the AGM, should approach their respective relevant intermediaries through which they hold such Units as soon as possible in order to make the necessary arrangements for them to participate in the AGM.

For the avoidance of doubt, CPF and SRS investors who wish to participate in the AGM by (a) observing and/or listening to the AGM proceedings through “live” audio-visual webcast or “live” audio-only stream and/or (b) submitting questions in advance of the AGM should refer to paragraphs 1 and 2 above respectively. However, CPF and SRS investors who wish to appoint the Chairman of the AGM as proxy should approach their respective CPF Agent Banks or SRS Operators to submit their votes by Thursday,
15 April 2021
, being seven (7) working days before the date of the AGM.

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