Notice of Annual General Meeting
Explanatory Note:
The Ordinary Resolution 3 above, if passed, will empower the Manager from the date of this AGM until (i) the
conclusion of the next AGM of the Unitholders of First REIT, or (ii) the date by which the next AGM of the Unitholders
of First REIT is required by the applicable laws and regulations or the Trust Deed to be held, or (iii) such authority is
varied or revoked by the Unitholders in a general meeting, whichever is the earliest, to issue Units, make or grant
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(50.0%) of the total number of issued Units (excluding treasury Units, if any), with a sub-limit of twenty per cent
(20.0%) for issues other than on a pro rata basis to Unitholders.
For the purpose of determining the aggregate number of Units that may be issued, the percentage of issued Units
will be calculated based on the total number of issued Units (excluding treasury Units, if any) at the time this Ordinary
Resolution is passed, after adjusting for new Units arising from the conversion or exercise of any Instruments which
are outstanding or subsisting at the time when this Ordinary Resolution is passed and any subsequent bonus issue,
consolidation or subdivision of Units.
Important Notice:
1.
A Unitholder who is not a relevant intermediary and entitled to attend and vote at the AGM is entitled to appoint one or two proxies to attend
and vote in his or her stead. A proxy need not be a Unitholder. Where a Unitholder appoints more than one proxy, the appointments shall
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proxy.
2.
A Unitholder who is a relevant intermediary entitled to attend and vote at the AGM is entitled to appoint more than two proxies to attend
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“
Relevant intermediary
” means:
(a)
a banking corporation licensed under the Banking Act, Chapter 19 of Singapore, or a wholly-owned subsidiary of such a banking
corporation, whose business includes the provision of nominee services and who holds Units in that capacity;
(b)
a person holding a capital markets services licence to provide custodial services for securities under the Securities and Futures Act,
Chapter 289 of Singapore, and who holds Units in that capacity; or
(c)
the Central Provident Fund Board (“
CPF Board
”) established by the Central Provident Fund Act, Chapter 36 of Singapore, in respect of
Units purchased under the subsidiary legislation made under that Act providing for the making of investments from the contributions
and interest standing to the credit of members of the Central Provident Fund, if the CPF Board holds those Units in the capacity of
an intermediary pursuant to or in accordance with that subsidiary legislation.
3.
The instrument appointing a proxy or proxies (the “
Proxy Form
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the time appointed for holding the AGM.
Personal data privacy:
By submitting an instrument appointing a proxy(ies) and/or representative(s) to attend, speak and vote at the AGM and/or any adjournment thereof,
a Unitholder (i) consents to the collection, use and disclosure of the Unitholder’s personal data by First REIT (or its agents) for the purpose of the
processing and administration by First REIT (or its agents) of proxies and representatives appointed for the AGM (including any adjournment thereof)
and the preparation and compilation of the attendance lists, minutes and other documents relating to the AGM (including any adjournment thereof),
and in order for First REIT (or its agents) to comply with any applicable laws, listing rules, regulations and/or guidelines (collectively, the “
Purposes
”),
(ii) warrants that where the Unitholder discloses the personal data of the Unitholder’s proxy(ies) and/or representative(s) to First REIT (or its agents),
the Unitholder has obtained the prior consent of such proxy(ies) and/or representative(s) for the collection, use and disclosure by First REIT (or its
agents) of the personal data of such proxy(ies) and/or representative(s) for the Purposes, and (iii) agrees that the Unitholder will indemnify First REIT
in respect of any penalties, liabilities, claims, demands, losses and damages as a result of the Unitholder’s breach of warranty.
106
FIRST REIT
ANNUAL REPORT 2015
